The unified operations platform

Turn every email into coordinated action.

Most work starts in your inbox—then gets lost across half a dozen disconnected apps. Arcenium connects your email directly to your projects, CRM, calendar, time tracking, and client approvals in one unified platform built to scale with custom capabilities as you grow.

Gmail, Outlook & Work Email Web iPhone & Android Custom Workflows
Start 14-day free trial Book a live demo
  • $59.99/mo includes 5 team members
  • Connect your email in 2 min (Gmail, Outlook & more)
  • 14-day full Business trial
Interactive Workflow · Click any module
CONNECTED INBOX Gmail · Outlook · Custom
SL
Sarah Lin9:02 AM
Phase 2 scope & launch assets
Created task "Phase 2 Launch Assets" in Creative Queue
Isolated inbox · Copy-pasting across 6+ separate apps
Projects & Tasks
Created from email
Clients & CRM
Auto-linked to client
Approvals
1-click sign-off
Time & Capacity
Live team workload
Shared Calendar
Deadlines synced
Portals & Reports
Real-time visibility
Built to Scale · Expand with Custom Features Tailored to your business
Custom Workflows Automated routing & rules
Your Terminology Projects, Cases, or Jobs
Custom Modules & API ERP & custom integrations

Work gets trapped in email while your team juggles 6+ disconnected apps

Connecting your inbox, projects, clients, and custom workflows…

One click turns any email into action across your entire workspace

One unified platform

Full-suite power. Zero enterprise bloat.

Every client email, project milestone, billable hour, and approval lives in one shared system—eliminating double data entry today while adapting to how your business grows.

Actionable shared inbox

Two-way sync with Gmail, Outlook & your work email that turns incoming messages into tracked work.

  • 1-click email to task, project, or department queue
  • Auto-flags threads waiting on a reply

Project management & delivery

Move from client request to delivered milestone with full thread context attached.

  • Visual project management, kanban boards, timelines & department queues
  • Use your own terms: Projects, Cases, or Jobs

Clients & CRM

Every relationship, deal stage, and conversation in one complete record.

  • Emails & files auto-linked to client profiles
  • Customizable pipelines & Google Contacts sync

1-click client approvals

Get formal sign-off without chasing reply chains or forcing client logins.

  • Secure 1-click sign-off links with full audit trail
  • Unlimited free client guests on Business plans

Time, calendar & capacity

See who is doing what, when it's due, and who has bandwidth this week.

  • Synced calendars + mobile clock in/out timesheets
  • Team workload & capacity planning

Custom scale & modules

Tailor workflows today and add specialized capabilities as you grow.

  • Custom fields, routing rules & portfolio health
  • Custom workflow modules, webhooks & ERP connectors
Built for how small businesses run

Adapts to your industry terminology & workflow from day one

Terminology: Projects & Deliverables

Stop losing client revisions in email threads. Turn feedback emails into creative tasks in one click, balance designer bandwidth, and get 1-click mockup sign-offs with no client login.

1. Revision email received 2. Routed to Creative Queue 3. Client approves in 1 click
80%+ Lower monthly software spend

Consolidate 5–6 per-seat SaaS bills into one predictable workspace with 5 seats included.

4.5+ hrs Reclaimed per person weekly

Eliminate copy-pasting between email, task boards, CRM records, and separate timesheets.

2 min Zero-downtime inbox setup

Connect Gmail, Outlook, or custom work email instantly without disrupting active threads.

Isolated company data

Protected inside your organization's own isolated database partition.

Granular role permissions

Control access by module with Owner, Admin, Manager, and custom roles.

Complete audit trail

Every approval, status change, and assistant action is timestamped.

How it works

From incoming email to delivered work, in one flow.

See how a single client request moves through your entire organization without anyone switching apps or re-typing information.

  1. 1

    A request lands in your inbox

    A client emails about a scope change. It arrives in your shared inbox, automatically linked to their CRM profile and active project.

    Sarah Lin9:02 AM
    Phase 2 scope & launch assets
  2. 2

    One click kicks off the work

    Turn the email into a tracked task, route it to the right department queue, and trigger your custom workflow rules—with the full thread attached.

    Launch assetsAssigned
    Creative queue · Thread attached
  3. 3

    Your team aligns & executes

    See who has bandwidth this week, assign the owner, track billable hours, and push the deadline to their calendar and mobile app instantly.

    Alex M.25 / 40 h
    Jordan K.35 / 40 h
  4. 4

    The client approves in one click

    Send a secure review link. The moment your client signs off, the project, CRM, and executive dashboard update automatically.

    Launch assetsApproved
    Synced to CRM, Project & Mobile
Arcenium Mobile

Your business, in your pocket.

The same connected workspace on iPhone, Android, and any phone browser. Triage client emails, approve deliverables, and check your team's day from anywhere—with no separate app to manage.

  • Actionable mobile inboxRead, reply, and turn client emails (Gmail, Outlook & custom) into tasks on the spot.
  • My prioritiesOverdue items, today's schedule, and upcoming deadlines at a glance.
  • One-tap approvalsReview and sign off on stage gates or timesheets from wherever you are.
  • Tasks & projectsUpdate statuses, assign work, and check milestone progress in real time.
  • Clock in & outLog billable hours accurately from the field, client office, or job site.
  • Hands-free assistantAsk Aura what needs your attention today by voice or text.
Open on your phone Start free trial

Visit mobile.arcenium.com on your phone and sign in with your Arcenium account. Your role, permissions, and custom workflows come with you.

Built-in intelligence

An assistant that knows what needs attention.

Because your email, projects, clients, and team capacity live in one place, Aura sees the full picture—and surfaces risks before deadlines slip.

  • A daily morning briefing of project risks, bottlenecks, and unanswered client emails
  • Ask questions in plain English by typing on desktop or speaking on your phone
  • Drafts replies, creates tasks, and recommends workload rebalancing in seconds
  • You stay in full control—nothing is sent or changed until you approve it
Pricing

Simple, transparent plans that scale with you.

Every plan includes both the web platform and mobile app. Try the full Business plan free for 14 days.

Personal

For consultants and solo operators.

$14.9911.99/ month

Billed monthlyBilled annually

1 person1 connected mailbox & calendar
  • Up to 5 active projects & 30 CRM contacts
  • 1-click email-to-task, issues & blockers
  • Built-in timesheets & priority dashboard
  • Two-way sync with Gmail & Outlook
  • Desktop & mobile app included
Start free trial
Most popular

Business

The complete operations platform for growing teams.

$59.9949.99/ month

Billed monthlyBilled annually

5 team members included+$9.99/mo per extra member (up to 35)+$7.99/mo per extra member (up to 35)
  • Unlimited projects, tasks, and CRM contacts
  • 2 connected mailboxes (+$9.99/mo each extra)
  • 1-click email to task, project, or department queue
  • Team workload, capacity planning & timesheets
  • Custom terminology, fields & workflow stages
  • Two-way sync with Google Workspace & Microsoft 365
  • Unlimited free client guests & 1-click approvals
Start 14-day free trial

Enterprise

For 35+ seats, custom modules, or bespoke integrations.

Custom

Tailored to your organization

35+ team membersCustom mailbox & volume allowance
  • Custom volume pricing for 35+ team members
  • Bespoke feature modules & ERP/API connectors
  • Guided migration & dedicated solutions architect
  • Dedicated database isolation & compliance exports
Talk to our team
Web, iPhone & Android included 14-day free trial · No credit card required to explore Cancel or change plans anytime

Wondering what your team would save vs. your current apps? Calculate your SaaS savings →

FAQ

Questions, answered.

How does Arcenium replace multiple separate apps?

Instead of paying separately for a shared inbox tool, a project tracker, a CRM, a time tracker, team scheduling, and a client portal—and manually copying updates between them—Arcenium connects all of those workflows around your email in one login.

Can we customize Arcenium or add custom features as we grow?

Yes. Every workspace lets you customize terminology (such as Projects, Cases, Jobs, or Engagements), pipeline stages, custom fields, department queues, and automated routing rules with zero code. You can also work with our engineering team on Enterprise plans for custom workflow modules, webhooks, and ERP integrations.

Does Arcenium work with Gmail, Outlook, and our custom business email?

Yes. Connect Gmail (Google Workspace), Outlook (Microsoft 365), or your custom business email and calendars in minutes. Business plans include two connected mailboxes, and you can add extra mailboxes for $9.99/month each.

Is the mobile app included on every plan?

Yes. Arcenium works seamlessly on iPhone, Android, and any mobile browser at mobile.arcenium.com. Sign in with the same account and all of your permissions, threads, tasks, and approvals stay in real-time sync.

Can clients review and approve work without creating an account?

Yes. Send a secure review link and your client can approve or request changes in one click—no login or password required. Business plans and above include unlimited free client guests.

What happens during the 14-day free trial?

You get immediate access to the full Business plan for 14 days with up to 5 team members, so you can connect your inbox, invite your team, and run real workflows before choosing a plan.

See it with your workflow

Book a 15-minute live walkthrough.

Tell us what tools you're juggling today. We'll show you how your inbox, projects, client records, and approvals come together in Arcenium—and how we can tailor it to your process.

  • See how incoming client emails turn into tracked work in one click
  • Map your exact stages, terminology, and custom workflow needs
  • Direct response from our product team within one business day

Ready to jump right in? Start your 14-day free trial and connect your workspace in minutes.

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