To-Do Lists That Include the Full Story
Ordinary task apps are just isolated checklists—you still have to copy-paste client emails and chase people for updates. Arcenium keeps the actual client email, files, and deadlines attached right to the work.
Side-by-Side Comparison
Arcenium vs. 5+ Separate Subscriptions
Most growing businesses end up paying for one app to track tasks, another for shared email, another for CRM, another for timesheets, and another for client sign-offs. Here is how juggling a fragmented tool stack compares to running everything in one connected workspace with Arcenium.
| Part of Your Workday | Disconnected Tool Stack(Paying for & juggling 5+ separate apps) | With Arcenium(Your whole business in one place) |
|---|---|---|
| Managing Daily Work & Clients | ||
| Team Email & Client Messages | Separate shared inbox add-on (~$19/person/mo) You read an email in one window, then have to copy and paste the details into your to-do list by hand so nobody forgets. | Built-In Team Inbox Connects to your existing email (Gmail, Outlook, or custom work email). Turn any client email into a team to-do in 1 click, with the whole conversation attached. |
| Projects & Daily To-Dos | Standalone task app (~$11/person/mo) Shows a checklist of tasks, but nobody can see the latest client email, attachments, or hours worked without digging through other apps. | Connected Projects & Checklists Everyone sees what needs to get done today, who is responsible, and every client update in the same place—using your own terms like Projects, Cases, or Jobs. |
| Client List & Follow-Ups (CRM) | Separate CRM software (~$20/person/mo) Another login and another address book your team has to update by hand whenever a client calls or emails. | Automatic Client Records Every client's contact info, past work, files, and email history stay organized together automatically. |
| Approvals, Hours & Team Schedule | ||
| Getting Client Sign-Offs | Separate client portal (~$18/person/mo) Clients get frustrated having to create another username and password just to approve a file, so they reply in messy email threads anyway. | 1-Click Client Approvals Send a simple link. Your client clicks once to approve or request changes—no login or password needed, and client guests are always free. |
| Timesheets & Hours Worked | Separate time tracker (~$10/person/mo) Your team forgets to start timers in a separate app and ends up guessing their hours on Friday afternoon. | Simple Built-In Timesheets Clock in and log hours right on the task or job you are already working on, from your computer or phone. |
| Seeing Who's Busy & Available | Separate scheduling app (~$8/person/mo) Requires updating a separate calendar or spreadsheet just to figure out who has time to take on a new job. | Live Team Availability See at a glance who is overloaded and who has open time before you assign the next project (included on Business). |
| Everyday Experience & Monthly Bill | ||
| Working From Your Phone | 5 Different Phone Apps Five apps to download, five logins to remember, and notifications coming from everywhere. | 1 App for Everything One clean app on iPhone and Android to check your schedule, reply to clients, log hours, and approve work on the go. |
| Keeping Everything in Sync | Duct-Taped Together Details constantly fall through the cracks because your email, task list, and client list don't talk to each other. | Works Together Automatically Nothing to set up or maintain. When an email arrives or a task is finished, everything updates in one place. |
| Total Monthly Bill (5-Person Team) | ~$430.00 / month ~$5,160/year spread across 6 different monthly credit card charges | $59.99 / month ~$719/year on one simple bill (Save ~$4,440/year on Business) |
* Comparison based on average per-person pricing across standalone software subscriptions. Arcenium Business ($59.99/mo) includes 5 team members, 2 connected mailboxes, team workload & availability planning, and unlimited free client review guests.
The Daily Frustration
“Wait, Where Did the Client Send That?”
When your email is in one place, your to-do list is in another, and client files are in a third, your team wastes hours every week just hunting for the latest update.
The Billing Trap
Paying 5 Times for Every New Hire
Every time you add a team member, standalone SaaS vendors charge you $10 to $20 per person across five different subscriptions. With Arcenium, 5 team members are included for one flat $59.99/month.
The Arcenium Way
Open One Tab in the Morning
Your inbox, projects, client history, timesheets, and approvals live under one roof. An email comes in, you turn it into a task in one click, and everyone knows what to do next.
Real-World Day-to-Day Impact
How Arcenium Simplifies Your Workday
Here is what changes for you and your team when you consolidate disconnected tools into one workspace.
Email That Turns Directly Into Action
Other inbox tools charge per person just to share email, and still leave you needing a separate project tool and contact list. Arcenium connects your work email (Gmail, Outlook & more) and turns any email into assigned work in one click.
Sign-Offs Without Password Headaches
Clients hate creating passwords just to review a quote or deliverable, and teams hate filling out separate timesheets. Arcenium gives clients a 1-click sign-off link and lets your team log hours right on the job.
Ready to Ditch the Extra Subscriptions?
Try the full Business plan for 14 days with up to 5 team members. Connect your inbox and see your whole workflow in one place.
Comparison FAQ
Frequently Asked Questions
How is Arcenium different from buying separate apps for tasks, email, and clients?
When you buy separate point solutions, none of them talk to each other—so your team wastes time copying emails into task lists and hunting for client files. Arcenium keeps your Gmail or Outlook emails, daily tasks, client history, timesheets, and client sign-offs together in one place.
Do our clients need to create an account or password to approve work?
No. Arcenium gives you a simple 1-click approval link you can send to any client. They click once to review and sign off—no username or password required, and unlimited client guests are included for free on Business plans.
Which plan includes team workload and scheduling?
Seeing who is busy, planning team availability, and forecasting upcoming work are included on the Arcenium Business plan ($59.99/month with 5 team members included).